Why is making bills by hand a headache? (And why is an invoice generator necessary?)

Think about it:

Waste of time: How much time is spent in preparing a bill? Write the items, count the price, apply tax, correct the format… while doing all this, when will you do the real work?

A box of mistakes: Wrote the wrong price? Made a mistake in tax calculation? Typo in bank details? A small mistake can delay the payment by months!

The bill looks awkward: A handmade or awkward bill makes the client feel that the work is of low quality. The first impression is ruined.

Delay in getting money: Tracking which bill was sent, which is pending, who made the payment – becomes a new full-time job.

The situation gets worse when the work increases: There are more clients? Then it will take the whole day to prepare the bill. It becomes difficult to scale.

How to Choose the Right Invoice Generator? Make sure to look for these features!

There are many tools in the market, but choosing the right one is important. Make sure to look for these things in your invoice generator:

Easy to use: The tool should be easy to use. Features like drag-drop, customization options, and freedom of branding should be there.

Save client and product details: Avoid typing the same information again and again. The client’s name, address, GST number, and item details will be saved, making the bill a breeze.

Auto calculation is a must: The total amount, discount, tax (CGST+SGST or IGST), shipping charges will all be calculated automatically. You don’t need to lift a pen.

Looks good: There should be a lot of good templates available. It should be easy to add your logo and make minor changes to the design. This invoice generator will make the bill your brand ambassador.

Payment options are important: Write clearly on the bill that by when you need the money (like 15 days, 30 days). Also, there should be a facility to enter Paytm, UPI ID, bank details or payment link (PayPal, Razorpay) directly. If it is convenient for the customer, the money will come quickly.

The magic of reminders: Is the money getting late? This invoice tool will automatically send polite reminder mails. You don't need to hesitate or call to ask.

Data remains safe on the cloud: All your bills will be saved safely online. You can access them from anywhere - phone, tab, laptop. If you have offline access, it is even better.

Know the status of your accounts: How much money was earned for the month? How much is pending? How much tax was deducted? This invoice generator software will show you simple reports. The whole picture will become clear.

Foreign work? (If needed): If you have foreign customers, check the multi-currency and language support.

Security and legal compliance: Data security is very important. A good invoice generator offers features like encryption and secure login. Clear GST breakup is also important for compliance.

How easy is it to use an invoice generator? Watch step-by-step!

Don't be afraid, it's not rocket science! Using a good invoice generator is pretty straightforward:

Create an account: First create your account. Enter your company name, address, logo, GST number (if any), bank details.

Add clients: Save your clients' details (name, billing address, contact person, GST number) in your address book.

Add goods/services: List the items you sell or services you provide. Enter the description, price and tax (%). You'll save typing again and again.

Start a new bill: Go to the invoice generator dashboard and click on the "Create new bill" button.

Select clients: Select the client you want to bill from the list.

Add items: Choose from saved items or add a new one. The price and tax will be automatically filled in.

Apply add-ons: Want to offer discounts? Need shipping charges? Enter it there. The total will update automatically.

Set payment terms: When do you need the payment? (e.g. on receipt, or in 30 days). Select an online payment option (if the tool supports it).

Add notes: Any special instructions? Project details? Payment instructions? Write it here.

Check and finalize: Double-check everything - client details, items, price, taxes, total, date. You can preview and correct the design.

Send the bill!: Once you hit "Send", the bill will be emailed to the client as a PDF, often with an online payment link. A copy will be saved to your account as well.

Keep track: You can see in the dashboard whether the client has viewed the bill or not. Mark "Paid" when you receive payment. Set reminders for outstanding bills.

Don't make these mistakes while making a bill! (And how will this invoice tool save you)

Let's take a look at some common mistakes that become a hindrance in getting money. Now this invoice generator will save you from them:

Client's details wrong or missing: If the name, address, contact are wrong, then trouble! This mistake will not happen with the address book saved in the invoice generator.

Vague description of work: Writing "Services rendered" will not work. Make a bill by adding a detailed description in the item list.

Mistake in accounting: It is very common to calculate the tax or total wrong. Trust the auto calculation of the invoice generator.

Not mentioning the payment date: If you do not write clearly by when you need the money, the client will definitely delay it. Set the default in the tool.

Not entering the bill number or PO number: A unique number is necessary for every bill (which a good invoice generator provides itself). Also refer to the client's PO number.

Ignoring branding: Don't lose your identity by sending plain, logo-less bills. Use branding features.

Making payment difficult: Not including a payment link or UPI ID? Client will have trouble. Make sure to add an online option.

Not chasing dues: Don't want to remind you if it's late? This invoice generator's auto reminder will help you.

Bills being scattered: Searching for bills saved in different places takes up a lot of time. Here you will find everything in one place, organized.

What's next? The future of invoice generators!

These tools are just the beginning! They will get smarter with technology:

Automatically fill in data: In the future, an AI-powered invoice generator will automatically extract client details and project information from emails or contracts. Less typing!

Gives an idea of cash flow: By looking at your payment history, this tool will be able to tell you how your cash flow will be in the future or which client may cause delays.

Linkage with accounting software: There will be real-time sync with software like Tally or Busy. There will be no need to enter data twice.

Accounting of expenses: Along with creating bills, it will also help in tracking expenses. Complete financial picture in one place.

Personalized messaging: AI will understand the customer's habits and send reminder emails accordingly.

Last thing: Make your work easier!

Brother, creating bills and collecting money is not a battle. A good invoice generator tool can become your loyal companion. It doesn't just create a document, it saves you time, prevents mistakes, gets you money faster and improves your company's image.

So why suffer through the burden of paperwork? Get yourself a smart assistant!

Try the simple invoice generator tool below. Watch as an accurate and professional bill is created in minutes. Save time, get paid, and get rid of stress!

This time, you'll get paid for sure! This invoice generator will solve the little problems so you can focus on growing your business.